Shipment tracking + tracing + status | Solution for internal parcel shipment of in-house mail, material tracking and mangement with verification

digital shipment tracking in hospitals

Internal Tracking Of Material & Shipment

digital shipment tracking in hospitals

The Tracker4all© solution for digital shipment tracking in hospitals helps to ensure transparency and complete traceability of material, laboratory and measuring equipment as well as parcel shipments. The internal delivery to wards, departments, persons and the handover to external service providers thus becomes transparent, completely traceable and also verifiable!

If the e-mail address of the recipient is stored in the master data, a corresponding e-mail can also be sent automatically to notify the consignment. In this way, the person who requested the material knows immediately that the consignment is now in the building and can follow the distribution route of the consignment via the so-called InfoDesk at the click of a mouse, or proactively check where the consignment is currently located. Constant enquiries in the dispatch department and in the warehouse, which is responsible for the delivery, are thus completely eliminated!

Of course, the e-mails can also contain other information, such as delivery announcements, a request for collection from the post office, information for a department or station, or similar.

When collecting or handing over the item, receipt can be confirmed by a signature and the name in clear text on the barcode scanner, smartphone or tablet. This also makes it possible to hand over items to third parties or to store them in separate areas.

Cost trap “internal delivery” and handover to external service providers

The search for internal consignments within the hospital is a constant and mostly expensive -because time-consuming- undertaking. Not only consignments found too late, but also lost consignments are unfortunately all too often part of everyday life. Added to this are the often non-transparent handovers to external service providers, during which very high values are often lost. Often, just one lost item causes significantly more costs than the entire introduction and implementation of the Tracker4all solution in the company.

These many items (sometimes hundreds or even thousands) then have to be distributed and delivered within the company via internal mail sorting and mail delivery. And this is sometimes done at the same location or even across locations. This is where internal shipment tracking comes into play.

Digitalisierung der internen Poststelle

A tracking solution can eliminate this search effort and enables the monitoring of all medical devices and internal shipments across all levels of the hospital and also across locations.

While many hospitals have a central receiving point for incoming shipments, it is often at the point of internal delivery or handover to external service providers that the problem begins. Consignments, equipment and material are lost because one link in the chain is too weak for transparent tracking.

Tracker4all was developed precisely for this internal digital tracking of consignments. To coordinate and document the daily flood of incoming and outgoing deliveries. And to provide the corresponding evidence quickly and transparently.

Is the drop-off point currently unmanned? The handover is also possible at another station – securely documented and traceable.

Another advantage in addition to the internal digital delivery and shipment tracking of the Tracker4all is the archiving of the shipments with each individual status incl. date and time. The digital internal shipment tracking enables transparent, secure and always traceable transport orders. The whereabouts of a delivery can thus be traced quickly and at any time.

interne digitale Sendungsverfolgung

For the delivery staff, the advantage, apart from the simple user guidance, is that all data of the delivery can be called up immediately after the data transfer. Furthermore, enormous time can be saved because the entry of error statuses and free texts can be transmitted directly to the control centre, thus eliminating time-consuming telephone calls.

All this can be done on a PC, via a tablet computer, or even easier with a smartphone using the Tracker4all app. The Tracker4all app can be downloaded from our download area or from the Google Play Store.


The possible applications at a glance:Digitale Poststelle

  • Material logistics
  • Service logistics
  • Parcel and consignment tracking
  • Building and operational technology
  • Asset tracking
  • Merchandise management
  • Sample tracking
  • etc.

You can find further information here on the main page or simply contact us directly.